Information for 2019 Sponsors and Educational Partners
Thank you for giving your time, energy, product, and in many cases, cash support, to help make this another successful Climbers’ Festival! We are looking forward to our time with you all in July. This page is to help clarify the schedule and expectations for your role during the festival.
Check-In for Brand Reps:
All brands/sponsoring organizations need to provide us with the names of their representatives so these names are present on our comped ticket list at registration. Please do this by June 15th.
Upon arrival in Lander, every rep needs to start by going to the ICF registration table inside of Wild Iris Mountain Sports in Lander. Registration is from 9 am to 6 pm on Wednesday, July 10th and Thursday, July 11th, and from 9 am to 3 pm on Friday, July 12th. Late registration after that point will occur at the WyoClimbers booth in City Park for the remainder of Friday (during the Trade Fair).
Brands at Registration
If you are one of the brands setting up in the Wild Iris Mountain Sports parking lot during registration, please be ready for business by 9 am on Wednesday, July 10th. You should have your booth staffed from 9 am to 6 pm on Wednesday and Thursday, then on Friday morning if possible before you move over to City Park for the Trade Fair. The brands that will be present at registration are:
Patagonia Worn Wear team
If you are a brand offering demos, make sure you have clarified this with Lauren, the festival director, by June 10th. We’d like to know what you’ll be demo-ing as well, so we can advertise on social media and in the festival program. Please also provide a phone number for your main demo rep in case we need to get ahold of you!
Demo Tent Setup:
Wednesday, July 10th from 1-5 pm in City Park. This is when ICF staff/volunteers will be available in the park to help guide you to your location. If you cannot set up during this time, please let Lauren know so she can provide you with a map so you set up in the right place!
Thursday, July 11th through Sunday, July 14th in City Park. Gear checkout from 7-9 am and check-in from 4-6 pm Thursday and Friday. On Saturday, gear checkout is 6:30-8:30 am and check-in 3-5 pm. On Sunday, gear checkout is 7-9 am, and all demo booths should be open from noon to 4 pm for final gear check-in. If you are unable to offer full-day demos on Sunday due to your travel schedule, please let us know. There are free breakfasts and coffee each morning in City Park from 7-9 am, with the exception of Saturday morning when breakfast is up at the Wild Iris crag parking lot. Please let all participants file through the breakfast lines first, then help yourselves!
FYI, the clinics will be meeting in City Park at 8 am each morning to get organized, then departing on shuttles or by carpooling at 8:30 am. They finish at 3 pm and will generally start getting back to the park around 3:30 pm. This is shifted an hour earlier on Saturday due to the Limestone Rodeo and Keynote Event.
NOTE: At registration, participants wishing to demo gear are given a numbered wrist band, and the number is recorded next to their name. We have their credit card info and can use that as collateral against lost demo gear. You may still wish to collect additional collateral upon gear checkout. There will be a manned WyoClimbers booth in City Park each day, but we will not be accepting demo returns due to differences in brand collateral practices. Please have someone in your booth each afternoon to collect demo gear!
This evening/night-time bouldering event and mini-trade fair is only for higher-level sponsors and the 60 participants who are first to sign up. As of June 28th, the brands planning on being present are:
Black Diamond (co-sponsor)
Boulder Bash Schedule & Location:
The Boulder Bash is located up in Sinks Canyon at the Cheesegrater Boulders. There is a parking lot and pullout just before the cattle guard and main (Killer Cave) climbers’ parking area where there is a vault toilet. The mini trade fair will be located at this large pullout area.
Setup can begin around 5:30 pm. ICF volunteers and staff will be present to help get things organized.
The event starts at 8 pm and goes until 11:30 pm. Participants will be arriving on two shuttle buses that are scheduled to leave town around 7:45. This event is only open to participants who have signed up and who have ridden the shuttles - we will have volunteers policing that.
There will be pizza and beer for all participants, including brand reps! Lights will be set up around various boulders for some cool night-time shots, and we will have music and a PA manned by our MCs.
Takedown can begin around 11:30 pm once participants board the shuttles back to town. Hopefully things are wrapped up by midnight.
Boulder Bash Sponsor Activation
You are welcome to set up a booth, have demos available for shoes, headlamps, apparel, etc. (things specific to bouldering), and have some swag to toss out to participants.
This is meant to be a fun, more intimate party focused on bouldering, and a chance to enjoy Sinks Canyon not in the heat of the day.
Setup is from 10 am to 2 pm on Friday, July 12th in City Park. Demo tents will stay put and be transformed into trade fair tents. If you do not already have a demo tent set up, please check in at the WyoClimbers booth to get a map and get properly directed to your setup area. Only set up your tent in your assigned area! You need to provide your own table, chairs, pop-up, extension cords, power strips, etc. We will do our best to help you with any last-minute needs to the best of our ability.
Trade Fair is from 2-6 pm on Friday, July 12th in City Park. We will have roving MC’s (Brittany Griffith and Kris Hampton, with probable guest appearances from others) who will visit your booth and talk about what’s going on there at least once. If your reps are comfortable getting on the mic, they can share a bit that way too. If you are sponsoring a branded trade fair contest with prizes, the signups will generally be at the WyoClimbers booth until full or just prior to the contest. Specific times are still TBD for these, but we will do our best to have them as close to your booth as possible.
Takedown is after 6 pm - be aware that the Dyno Comp is from 6-8:30 pm in the park, but we plan on having it on the east side of the picnic shelter. There will probably still be significant traffic and food trucks/vendors present until after the Dyno Comp wraps up.
VIP Party Friday Night
Brand reps, athletes, speakers, clinicians, and festival volunteers/staff will be gathering for apps and beverages in the Coalter Loft, above the Lander Bar/Gannett Grill complex, on Friday night from 8:30-10:30 pm. We hope to see you all there!
Don’t hesitate to reach out to Lauren at email@example.com or (307) 438-9371.